Job Title: Administrative Assistant
Location: Houston TX
Pay rate: $22/hr
Hours: Monday – Friday, 9:00 AM to 5:00 PM (1-hour lunch break)
Key Responsibilities:
Coordinate and schedule meetings and conference calls across multiple time zones
Manage high volumes of phone calls and emails, relaying information promptly and accurately
Provide calendar management for Associate-level bankers and above
Book meeting rooms and video conference (VC) facilities across various locations
Arrange complex travel logistics including international flights, hotels, car bookings, and visa applications
Prepare, submit, and track expense reports in a timely manner
Process team invoices and ensure accuracy
Handle ad hoc administrative tasks while maintaining core workflow responsibilities
Provide proactive support to team members and assist with daily operational needs
Offer phone and holiday coverage for colleagues as needed
Required Skills and Qualifications:
High School Diploma required; Bachelor’s Degree preferred
0–1 year of experience in an administrative, support, or coordination role
Proficiency in Microsoft Word, Excel, and Outlook
Ability to manage multiple competing tasks and time-sensitive priorities
High attention to detail and dependable follow-through
Excellent verbal and written communication skills, both in-person and via phone, email, and Zoom
Professional demeanor and ability to interface with all organizational levels
Team player who works well under pressure in a changing environment
Flexible, adaptable, and resourceful with a proactive mindset
Discreet with handling confidential business information
Friendly, approachable, and solutions-oriented
Benefits Info
Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.
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