Job Description

Job Title: Quoting & Purchasing Coordinator
Location: Birdsboro, PA

Type: Direct Hire
Work Model: Onsite
Hours: Mon-Fri 7am-4pm or 8am-5pm

Position Summary:
This position is responsible for the quoting, order, entry and purchasing duties, as well as overseeing other general administrative functions for the Birdsboro facility. This role requires an independent thinker with a strong attention and focus on detail and accuracy and will work closely with management, sales, engineering, and the production team, as well as interactions with customers, vendors, and the public as needed.

Role Responsibilities (in order of priority):

Quote Management:

• Generate quotes for spare parts
• Route quote requests for molds and refurbishments to estimators and generate formal quotes based on estimates provided.
• Create and maintain quote folder structure on shared network drive
• Enter Quotes into Visual ERP system

Order Entry:

• Convert quotes to orders.
• Send Order Acknowledgements to customers.
• Create and maintain quote folder structure on shared network drive for mold and refurbishment orders

Purchasing:

• Order production material utilizing ERP system
• Order MRO (maintenance, repairs, and operations) for the site.
• Research, dispute and correct invoice discrepancies
• Research, evaluate, and select suppliers.
• Identify opportunities to reduce cost and improve lead times.

Administrative:

• Maintain and oversee all office machines (fax, postage, copiers, etc.).
• Arrange for lunches and refreshments for events and visitors.
• Plan and coordinate company and employee events with Human Resources
• Manage food and drink vending for the break area.
• Answer outside calls and redirect them as required.
• Other duties as assigned

Qualifications Required:

High School diploma.
Associates or continuing education in business curriculum desired.
3+ years’ experience quoting and/or purchasing role in an industrial manufacturing environment.
Prior experience with other office management/admin duties is desired.
Experience in similar roles supporting a manufacturing operation is preferred.
Ability to learn and use new software and reporting to assist in efficient and cost-effective decision making.
Strong Microsoft software skills; Excel, Word, Outlook & Teams
Ability analyze data and formulate plans and courses of action based on it.
Ability to work independently without constant supervision or direction.
Ability to be dynamic and coordinate multiple priorities with the appetite to take on new responsibilities as this role evolves.
Strong sense of teamwork and working towards the good of the organization.

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #706-IT York

System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Job Tags

Work at office, Local area,

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